With Afi Backup for Microsoft 365, you can configure periodic backups of your Microsoft 365 resources in a few easy steps.
1. Set up Afi service
Install Afi application for Microsoft 365 domain. To do it sign up at https://app.afi.ai/register with Microsoft 365 global administrator account and then grant permissions requested by the application:
In rare cases, it might take up to several hours for changes to take effect for Microsoft 365 domain.
Configure protected resources
Choose user accounts drives which you want to protect and their protection policies. Protection policy defines how often backups are scheduled. Afi Backup for Microsoft 365 application provides several pre-defined backup policies that you can use right away or modify/create new policies:
Then assign protection policies to all resources in Microsoft 365 domain or select users and resources
Assign SLA per resource
or per AAD Group
With Bronze, Silver and Gold protection policies backups are performed automatically in accordance with the schedule defined by SLA policy. Afi service will show the time of the next scheduled backup on the Protection screen for every protected resource.
With the Manual protection policy backup will not be automatically performed, you should trigger it manually by pressing the 'Backup now' button for a user or resource on the Protection screen or the 'Backup all now' button on the Overview screen to initiate full domain backup. "Backup now" button allows initiating the out-schedule backup process for any resource protected by any available protection policy.
Backup status can be monitored both on the Protection screen (see progress wheel in the Status column) or on the Audit screen:
To simplify progress monitoring, you can filter out "In Progress" Status on the Audit screen
Once backup process is finished, you can access backup data by pressing "recover" button next to a resource name on the Protection screen.
3. Data browsing and preview
The recovery screen allows you to preview backup data: user mailbox, OneDrive file and folder structure, contacts list, calendar events, and MS Teams chats:
4. Data download
AFI application allows to download of select emails, email folders, drive files and folders from a backup.
Choose emails to download and press 'Download' button:
Click on a filename to download a file from drive backup:
5. Data restore
Restore can be performed for:
- Full user account or Sharepoint site
- Select Microsoft 365 services (for example, only mailbox)
- Select items (for example, specific emails or folders inside the OneDrive or SharePoint site)
To initiate the restore process:
- (optional) choose specific items for restore by enabling checkboxes across item names (for example, choose emails to restore)
- press 'Recover' button
- choose if it is required to restore full account/service or only specific items
- choose recovery destination (new user or the same user, new site or the same site )
- choose if to perform in-place restore or restore files to a separate folder